Are you ready to move your business in 4 weeks? This is part one of that series and we are discussing how to run your business virtually!
We looked at a few boutique hotels and a couple of properties, Airbnbs that we want to , we want to invest in....in Puerto Rico
So here's the deal. This life that I have that I've designed by choice. I did this by choice and beginning a couple of questions from people hitting me up on Facebook and say, Oh, you're lucky. I want to die and come back as you and flattered hysterical. But the thing is you have a choice.
You can do what you want to do when you want to do it on your terms, if you choose to do so. I'm here today in Puerto Rico for a month, and eventually I'd be moving here permanently within the next two to three years.
Today is about how you could systematize your business and its systems and people to allow you to serve, to do what you want when you want with whom you want.
I have multiple ways in which I drive in revenue into my businesses, but I want to talk about the two main ways with the investments, investment companies specifically.
A rental portfolio, which gives me consistent cashflow on a monthly basis. We manage the portfolio ourselves.
I have people in my company and my team that manage it for me.
I get reports once a week to see where we are once a month to make sure we're on target with our collected revenues and make sure we have nobody who have to evict. And so that's one piece of it and it's literally on autopilot. I don't have to do much of anything.
And then we have our real estate investment company, and that's who we're doing our marketing to find, fix, and flip or marketing to find and wholesale.
And we have, we find fix and it turn it into a rental
So I'm here for a month. How am I able to run the businesses? Have them still bring in cash on the daily and still run and bring in predictable monies and still run consistently without me being there.
Tune in and find out!
Check out billyalvaro.com and billyssecrets.com
Talk to you all soon!
Welcome to unstoppable real estate investing wealth. My name is Billy Alvaro, AKA the unstoppable BA former billion dollar mortgage banker gone bankrupt turn professional real estate investor where each week you'll learn the tools, strategies, systems, and secrets myself. And other highly successful real estate investing entrepreneurs used to start, grow and scale their businesses, creating massive profits and how you can too.
[00:00:30] And we'll teach you how to put those profits to work. So you no longer have to get ready to finally experience financial freedom and generational wealth. Now let's get started. What's up. What's up, what's up guys. Billy Alvaro, the unstoppable BA recording here from Puerto Rico. I'm here for the next month.
[00:00:49] If you want to learn how to start, grow and scale your business, you know, the podcast listened to unstoppable REI wealth, so I've been out here in Puerto Rico for the last three weeks. Absolutely loving life. I have one week left to enjoy myself, came out here too. Scout, some areas, checks and things out want to do some investments.
[00:01:07] We looked at a few boutique hotels and a couple of properties, Airbnbs that we want to , we want to invest in. So here's the deal. This life that I have that I've designed by choice. I did this by choice and beginning a couple of questions from people hitting me up on Facebook and say, Oh, you're lucky.
[00:01:23] I want to, I want to die and come back as you and flattered hysterical. But the thing is you have a choice. You can do what you want to do when you want to do it on your terms, if you choose to do so. I'm here today in Puerto Rico for a month, and eventually I'd be moving here permanently within the next two to three years.
[00:01:42] Simply because six years ago, I had this in my head. And so everything that you want to do, first thoughts with a thought, it's a vision. And then from there you have to start putting everything into action in order to get you where you want to go. So I want to talk to you today about. About how you could systematize your business and its systems and people to allow you to serve you, to do what you want when you want with whom you want.
[00:02:06] Right. So I have multiple ways in which I drive in revenue into my businesses, but I want to talk about the two main ways with the investments, investment companies specifically. So I have. A rental portfolio, which gives me consistent cashflow on a monthly basis. We manage the portfolio ourselves. So I have people in my company and my team that manage it for me.
[00:02:28] I get reports once a week to see where we are once a month to make sure we're on target with our collected revenues and make sure we have nobody who have to evict. And so that's one piece of it and it's literally on autopilot. I don't have to do much of anything. And then we have our active. In real estate investment company, and that's who we're doing our marketing to find, fix, and flip or marketing to find and wholesale.
[00:02:52] And then we have, we find fix and it turn it into a rental, right? So I'm here for a month. How am I able to run the businesses? Have them still bring in cash on the daily and still run and bring in predictable monies and still run consistently without me being there. Where first and foremost, you know, this pandemic that happened a year ago, just about a year ago.
[00:03:14] It was a blessing and a curse curse because it, it fucked up a lot of things for a lot of people, people lost their lives. People lost their homes will not really be good. Foreclosure pandemic is basically put on hold, but they're going to lose their homes. They lost their businesses because they got shut down and people, like I said, they lost their lives.
[00:03:30] It was. It was horrible. But when I had friends that I knew that, you know, family members of them, it was less, I had friends that got very sick on the flip side. A lot of good came out. Cause it forced me to take a good, hard look at my business and say, do I need to have a business where I could, I needed people coming into an office that they can go to on a daily basis?
[00:03:54] Or could I run , this business virtually. And so when shit hit the fan. I went right back into when I lost my last business on what I did right. When I did wrong and what he did wrong as he didn't act fast enough, I didn't make heavy enough cuts quickly. And so this time around when pandemic hit, I went balls to the wall, whacked out a shit ton, some temporarily, some permanently, but it was like 72 plus thousand dollars a month that I immediately put freeze on of which about 30 is permanent a month.
[00:04:22] That's $360,000 a year. When I did that and I realized that we were still doing deals and we were doing deals virtually. I realized I can do this business from anywhere. And it took me a mind shift because I was always of the mindset that I needed to have an actual company to walk into with my team all in one.
[00:04:44] And so a couple of years back, I met a gentleman guy who became good friends with Chris Arnold and I joined his mastermind, the multipliers and Chris lives in Mexico. And four years ago when I went out there and him and I started becoming close and I'm picking his brain and he's telling me he lives in Mexico, Tulum, which is.
[00:05:02] Beautiful, by the way. That's what got me thinking about this whole thing about wanting the first move that's loom, but it's too far in the passports and going back and forth would be too much for me just because I want to get back into the States quickly. , but when I picked his brain and I was talking to him and I realized he had all his businesses in San Antonio, Texas, where somewhere in Texas, running smoothly with him living in Tulum, I was like, how are you doing it?
[00:05:25] I don't think I could ever do it. And that was the problem. I didn't think. I could ever do it, therefore I could never do it. You follow that? My thought process, my own self limiting belief is holding me back when my hand was forced to get into this business and to do it virtually June of 2020, I made the decision.
[00:05:43] At a company meeting, everybody bought in and we were already doing it two and a half months virtually anyway. And it's like, we haven't skipped a beat. So now fast forward as all this is going on, I meet Chris at four years ago. I'm seeing how he's operating in a bunch of other people in these different masterminds.
[00:05:58] It's probably about 10 or 15% of them that just they're living this lifestyle. And I'm like, God, I wish. I can live like that. I wish I couldn't, I didn't have to be tied down to an office or tied down to one state and I could really roam around the country or live in another country or another spot that might be, you know, owned by America, like Puerto Rico, what the hell the situation is, but they're like it's American, but not American.
[00:06:23] I wish I could do that. And. So last year pandemic hit and they said, you know what? I'm going to next year, go away for a month. And I'm going to come to Puerto Rico and check this place out and see if I could do it. So I'm doing it and things are running smoothly wise. Let me tell you the way my company is structured.
[00:06:39] I'm going to take you walk you through this quickly. I'm going to tell you what I do to keep my finger on the pulse on a daily basis, what systems they use, what processes they use, because this show is, you know, it's about starting, growing, and scaling and it's by giving you the tools, tips, tricks, strategies, secrets, and systems.
[00:06:55] That I use and the people that I interview use to get them to the next level in life. Right? So to take your company virtual, what's a work minimal hours a week. What do you need to do? Well, first and foremost, you need to set yourself up with a plan wherever you are today. You want to set yourself up with two, three five-year plan down the, down the road and tell yourself, this is what I want my company to look like.
[00:07:14] This is what I want the revenues to look like. This is how many hours a week I want to work. And this is the structure of my business, of how I'm going to do it now. One caveat to do this and have absolutely zero input, which I still don't have zero input. You need to have a right arm or somebody that's known as a COO or an implementer is somebody who is your right arm inside that business, depending on what you read and what you study.
[00:07:37] They're called implementers. They're called COO. Is it called a whole bunch of different things, but. That person is really the person who's going to run the business for you. I don't yet have that person, so I'm still overseeing and running my whole business. So I just want to make sure I'm putting that in sending you guys out there.
[00:07:53] Cause it's not like I don't do anything. I still have input eventually. I think I know within the next two years I'm going to have the right person. That's going to come into this business and oversee and be the COO implementer of all the businesses that I own. And, you know, come in to run that and let him or her get a piece of the P and L to where then I could go out and do even larger things and live my life even to a greatest level, higher level, which is serving others.
[00:08:20]So I'm running, I'm still running the business, right? That's the caveat. I'm still looking for that CEO that implement them night. If you're out there, hit me up. Cause I'm looking for the right guy or girl. But here's how I do it. So first, right. People, right. Seats, you have to have quality people. So let me give you my structure.
[00:08:34] I'm going to give you my HOD structure, which is the people that I consider my core office. And then I'm going to give you my, I have a whole virtual team of different people to do things. So let's talk about the core first I have in marketing, my executive assistant. She actually she doubles as my marketing person.
[00:08:51] She's not a marketer. She does oversees and interacts with all the marketing companies that I have the drive in business. So she takes care of working with my people, with the lists, with direct mail, with my analytics, data analytics, with the VA's who cultivate the list. So she's the pin person.
[00:09:07] She's almost my implementer for that whole part of the company. Right. And she does a whole bunch of other things to me, just to alleviate all the important yet administrative tasks that I don't want to do. Then we have bookkeeping, right? So the bookkeeper, any dollar that comes in and goes out for every single rehab or deal or check or payment, everything goes through the bookkeeper.
[00:09:26] Now, how do I do that virtually to ensure everything's getting done? We have QuickBooks online. We actually use a higher level of QuickBooks. I think it's QuickBooks, uh , whatever the hell it is not. I can't remember the name of it, but it's QuickBooks, whatever, and it's housing in a cloud it's not online.
[00:09:42] And then we use a system called bill.com, bill.com automatically interfaces with QuickBooks. And so , whenever our mail comes in, let me back up even again. So all of our mail comes in virtually our mail comes into a ma a virtual mail house. All the mail that comes in, it gets scanned into the system.
[00:10:01] And from there, we look at it. Is this something that we need to send now to another person virtually? Or is this a bill? If it's a bill, it gets forwarded into bill.com and we have six different companies that are on bill.com, six different main companies that pay bills. We have one for the rental business.
[00:10:16] We have one for the fix and flip is, is we have one for my personal , fix and flips with my personal side. So when the bills come in, They automatically get scanned in the bill.com. So now me running the business, I can see click on the bill.com and look at where my bills are at. Are they getting paid?
[00:10:31] What's in the payables. I can look at on QuickBooks. What do we have as far as deals that closed and funded in Podio? Podio is my system that I utilize that. Runs, basically my whole entire company from front to back end with the exception of rehabs Podio. I have the dashboards in there. We know exactly how much money we spent in marketing.
[00:10:51] How many calls came in, what the response rate was and those marketing pieces. We know. What the course was per call, how many appointments we have for the week? How many applications, , how many contracts we have for the week and how many deals we have in the pipeline. I might manage that.
[00:11:06] And then how many deals we close at week and how many deals that we close and put money in that we'd break it. Sometimes you buy properties, you have in your pipeline that you're renovating and other ones you're actually driving the revenue. So it's all freaking systematize and narrowed down to where literally a couple of clicks of a mouse.
[00:11:24] Within 10 minutes of my day, I get a complete overview of what's happening within the business. So the systems, again, we use, post-scan mail.com to drive in old Hormel that's virtual. We utilize bill.com to pay all of our bills. All of our contractors, anybody who has to get a bill paid, everybody knows they send it into bill.com.
[00:11:47] It automatically every Thursday, my bookkeeper does a payment. And when I do still, cause I'm still involved with this piece, I can win. And I just review to see that everything's coordinated the right way and I hit approve and the bills automatically either get out wired or they go out and they get paid , via check and sent in the mail.
[00:12:05] My bookkeeper doesn't even cut checks. It's all done by bill.com. My operating system. My, online system , for overall bill management and PNLs is QuickBooks, QuickBooks enterprise, by the way, that's what it is. I couldn't remember. What's enterprise.
[00:12:18] So now we have our bookkeeper, then we have. We have sales, right? The most important part of the company next to marketing, which drives in revenue is sales. So what does the sales department look like? We have core and then we have virtual and it's absolutely crushing it with this department. We changed it around about 90 days ago and it's, it's crushing it.
[00:12:38] So on the internal sales team, Currently, we have three acquisition managers. What's an acquisition manager is somebody who goes out after an appointments booked and they coordinate with the seller, inspect the property. Sometimes they do it over the phone.
[00:12:55] Then not even go into the house, then lock it down in the contract. That's an acquisition about it. Right now. We have three this month, March. We're going to be putting out an ad. They'll hire two more. So if you are a stud or studet, be on the lookout, because we are going to be hiring two more people and quite honestly , one of them might be virtual.
[00:13:14] We might be hiring a virtual , acquisitions manager. So be on the lookout for Facebook, Instagram, and , and everything else. I'll be popping it on there. Once , we market those two positions out, you'll be hearing about it and the way in which we market, you're going to have to jump through hoops, but it's ridiculous position and it is extremely profitable for the right people.
[00:13:31] But anyway, so we have three acquisition managers right now that drive in business. We have one overall manager who runs , the sales department and liquidation department. That's his role. Then we have currently three full time. Application, I call them appointment centers. Some people call them lead managers.
[00:13:50] I happen to call them an appointment setter. That's where they are booking all the leads that are coming in that are being generated from direct mail, from TV, from radio, from a text blasting, which I understand is going to be obsolete in the next couple of months from telemarketing, all the leads that come in.
[00:14:08] They go to these three people as appointment setters, they get a call through the leads, make sure that these people do want to sell and they want to sell for cash. They don't want to sell for cash. You get to move over to a real estate agent as a referral. And then right from there. Boom. They booked the appointment for the outside guys, which is the acquisition manager is the close.
[00:14:25] Then on top of them, we have another team of three VAs that are working exclusively for us. And those three VA's do a bunch of different things. They assist our acquisitions managers. So they'll go through any appointment that hasn't been converted over. They'll stay in touch any long-term nurture. We put them into a, a touch program.
[00:14:42] We have this automated systematized series of emails, texts, phone calls, and letters that go out to anybody who's been in our database. But on top of that. So , we have our three VA's that are calling and texting these people and keeping them warm. And they're converting those deals back over to the AMS who are then going out this month, alone March.
[00:15:03] We have two deals already this month. We have six in total two that came from the VA's retouching and getting them back on the board. So these guys can close. I mean, it's a sick system. And then on top of that, we have a whole nother marketing agency where we have. people who are texting people who are cold calling and people who are doing our data analytics and our overall list management.
[00:15:24] And so that's the whole formation of this business. Again, I'm only involved a few hours a week in this business. Yes. I still work. I work on multiple projects. I have development projects and older age homes and drug rehab centers, all these different things that I'm doing that I am involved with. But my core businesses, I'm really only involved a few hours a week.
[00:15:45] But I'm still working a ton because I'm just in that work mode right now. I'm driving traffic to build this business. So , we have that overarching piece. Then we have the back office, right. We have our back office, which is our transaction coordinator. Our closing coordinator. Then we have our liquidations department.
[00:16:01] We have the liquidation department who that, if we're wholesaling, that person markets and sells the properties. And then we have our rehab divisions, both in New York and New Jersey. So in New York we have project manager who is overseeing currently a bunch of projects, and we don't have a construction crew there yet.
[00:16:17] In New Jersey, we have a PM. We also have our own construction company, or I have two partners in, and that construction company has its own crew of four to six people where we're renovating our own properties. And that's a whole nother discussion, but I can tell you if you're in the renovation game, it's a game changer.
[00:16:34] If you go from PM to hiring contractors, to actually be a full fledged construction company and have your own crew. We're doing it. We're seeing that we're driving in about a 15% to 20% savings depending , on the finishes on the job. But that's. Pure bottom line results that we're doing, and we have more control over the timeline of getting shit done.
[00:16:56] So I highly recommend if you're in the fix and flip business to eventually open up your own construction company is well worth it. Even with the headaches and the bullshit of having to get licensed and insurances, it's still 100% worth it. So there you have it. That's , my whole process and I'm , at the center and I'm kind of just orchestrating and I literally a few hours a day.
[00:17:17] I have. Uh, I I'm actually not even on the sales calls too much anymore. Every morning. , my sales department, they have a 10 to 15 minute call and that's the huddles and they run them. And again, that's only about KPIs. What are your stats? What'd you do yesterday? Where are you? Week to week, date month to date what's on your 20%, 80, 20 Hitlist today, your 20% that you're going to make happen.
[00:17:38] They go through stats every Wednesday. I have a meeting, basically with all the heads of the company. And it's a three hour meeting, sometimes two and a half, sometimes three and a half hours, depending on how much we have going on. And I go from bookkeeping and accounting to my rental portfolio. To the operational side of what's happening on ops.
[00:17:56] What do we have in the pipeline? We have 73 to 79 deals we had as high as 91 that were in process of closing on what do we have as far as renovations in the pipeline. What's the status? What do we have as far as deals on the market that we're looking to sell? I go through that whole process. And then of course sales, what do we have as far as sales, go with acquisition and with marketing and what's our results.
[00:18:16] And that's it. So , if you want , to set your life up and you want to see yourself living the life that you want, everybody has their own desire, their all want their own need. You have to decide how it is you want to structure your life. Do you want to go out there and work your ass off? 60 80 hours a week for the next 10 years and then retire.
[00:18:34] Awesome. What's the number you need to hit annually in order to retire in 10 years, then what are you going to do with your money to put it to work? So you no longer have to write. Do you want to build yourself a rental portfolio? Do you want to get to a point where you're making 150 or $200,000 a year, but you're not really working.
[00:18:50] Your team is working for you. Do you want to make $2 million a year and have your team work for you? Like you have to decide what it is you want. I know what I want. I'm clear, crystal fucking clear of what I want. I'm never going to stop working it's in my blood, but I want to also do what I want when I want with whom I want.
[00:19:07] I want to choose. And even though I'm here in Puerto Rico, I'm still hustling. It's just in a different way. Things are still happening. Money's still coming in, but here I am enjoying myself. It's Saturday afternoon as I'm recording this one and it is absolutely gorgeous as been 85 every day. I have a week left and I'll be right back coming here in another couple of months to make shit happen to Puerto Rico.
[00:19:28] So quick, 25 minute. , Podcast today, guys. Remember , if you find this interesting, if you like the value that I'm adding, please leave me comments , on the podcast. Just go out there, give me a five star review. If you think I'm worthy of it. I think I'm worthy of one. Give me one, but tell me what it is you like, how you're benefiting from this.
[00:19:47] And if you're a rock star, if you're a stud or a studet, a star that you want to get on this show hit me up on social media, go to any of my channels, the unstoppable BA on, , on LinkedIn. On, , YouTube on Facebook, Instagram, and the whole nine yards. Just check it out, hit me up. And, , you see a little on the side here, learn partner, invest.
[00:20:05] If you want to learn partner, invest with me, you go to billyalvaro.com, check it out and remember all the tools, , tips, strategies, and secrets that I use. And my hosts use the people that I'm interviewing use rather. They're right on billyssecrets.com. Go there, check it out. Deal. Machine is an absolutely killer tool.
[00:20:23], I had a gentleman that I was on Tony that does, , specifically TV. He has a killer system of put TV out there. I had Chris on Chris. Does radio has a radio specific process to, to get you multiple calls in on radio. And so anything you want. Whether it's an operating system, you have direct mail going out how to get your list, how to skip, trace all that crap.
[00:20:44] And then some is on Billyssecrets.com go there. , there's a bunch of different offers and you get like a free week with this or a free month with that. And it's my way of giving back to show you that if you really want something bad enough, it's really just tapping into your network. And, , And I guess I'm part of the network.
[00:21:01] And so that's it. My men, my people go out there and make shit happen. This is really of right. Enjoy peace out. We'll see you next time. Thank you so much for listening to today's episode of unstoppable real estate investing wealth. My mission is to give you my listeners, the blueprint. For success, the insight of secrets for starting growing and scaling your real estate investing business, you can experience and live unstoppable lifestyle.
[00:21:29] I've made it simple for you to catapult yourself, to success go to billyssecrets.com that's billyssecrets.com. There you will find every single tool tip trick strategies. The system you used to make millions of dollars as a real estate. Everything my team uses and my guest use all in one place for you to tap into, you could start, grow and scale your real estate investing business.
[00:21:59] I really hope you implement what you're learning. I hope you utilize these tools, tips, tricks, strategies, and secrets, and I hope to see you on the next day. God bless bye-bye .